Placement Fees & Client Terms

Search Fees and Terms of Service

Placement Types

  • Long-Term Placement: 3+ months in duration

  • Short-Term Placement: 1–3 months in duration

Engagement Fee
A non-refundable Engagement Fee of $500 is required, along with a signed Service Agreement, before the search process begins. This fee covers the time, resources, and expertise invested in understanding your staffing needs, as well as sourcing, screening, interviewing, and presenting qualified candidates.

The $500 Engagement Fee will be credited toward the final Placement Fee upon a successful hire.

Successful Hire Defined
A "successful hire" occurs when the client extends an offer to, and signs an agreement with, a candidate presented by Luxury Estate Staffing.

Placement Fees

Long-Term Placement

  • Fee: 15% of the candidate's annual salary

  • Replacement Policy: If the placed candidate's employment ends within 30 days of the start date, Luxury Estate Staffing will source one replacement candidate at no additional Placement Fee.

Short-Term Placement

  • Fee: 25% of the total income earned by the hire

  • No refunds are issued under any circumstances.

Replacement Guarantee Conditions
The replacement guarantee applies only when employment ends due to voluntary resignation by the candidate or termination without cause by the client within the applicable window. The guarantee does not apply if:

  • The candidate is terminated for documented performance or conduct issues

  • The role's scope, compensation, or working conditions materially change from what was presented during the search

  • The client fails to provide timely feedback or cooperation during the replacement search

Montana Luxury Estate Staffing Standards

All candidates represented by our agency possess a strong background in their respective fields, along with outstanding references. We carefully select experienced professionals who have successfully completed long-term placements and are seeking households that value their expertise, professionalism, and commitment to exceptional service. Our goal is to match families with highly qualified candidates who are not only skilled but also align with the unique needs and lifestyle of each household.

Terms Of Employment

Montana Luxury Estate Staffing highly recommends that all clients utilize a formal employment agreement to clearly define the position being offered, as well as the expectations and responsibilities of both the employer and employee.

A comprehensive work agreement will be outline with all important details of the employment relationship, including:

  • Position title and scope of responsibilities

  • Job duties and expectations

  • Work schedule and required availability

  • Compensation and salary terms

  • Paid time off (PTO) and holiday policies

  • Benefits offered

  • Employer and employee expectations

  • Any additional household-specific requirements or agreements

Terms & Conditions

By submitting a service inquiry to Montana Luxury Estate Staffing ("the Agency"), you ("the Client") acknowledge and agree to the following Terms & Conditions. Submission of this inquiry form constitutes an expression of interest only and does not create an obligation for the Agency to provide staffing services, nor does it guarantee the placement of any candidate.

All inquiries are subject to review and acceptance by the Agency. We reserve the right to decline any search request that does not align with our business standards, falls outside our areas of expertise, or if insufficient information is provided to conduct a successful search.

Should both parties decide to move forward, the Client will be required to sign the Agency's Service Agreement and pay the non-refundable $500 Engagement Fee before the search officially begins. This fee will be applied as a credit toward the Placement Fee upon the successful placement of a candidate.

For long-term placements, the Placement Fee is 15% of the candidate's agreed-upon annual gross compensation and becomes due upon the candidate's acceptance of employment, whether accepted verbally or in writing.

For short-term or temporary placements, the Placement Fee is 25% of the candidate's total agreed-upon compensation for the assignment and is due upon acceptance of the assignment.

The Placement Fee applies whether a candidate is hired directly or indirectly by the Client or any related individual, family member, household entity, or affiliated business within twelve (12) months of the Agency's introduction of that candidate.

All information shared between the Agency, the Client, and prospective candidates is strictly confidential. Candidate profiles, résumés, references, contact information, and any other personal information may not be shared with or disclosed to any third party without the Agency's prior written consent. Any attempt to contact, hire, or engage a candidate outside of the Agency's process to avoid placement fees will be considered a breach of this agreement.

Montana Luxury Estate Staffing acts solely as a placement agency and is not the employer of record. The Client is solely responsible for complying with all applicable employment laws, payroll obligations, tax reporting, workers' compensation requirements, insurance coverage, and any other legal responsibilities associated with employing household staff.

While every candidate is carefully screened and references are verified, the Agency cannot guarantee future job performance, compatibility, or length of employment.

By submitting this inquiry, the Client confirms they have read, understood, and agree to these Terms & Conditions. A formal Service Agreement outlining the complete scope of services, placement fees, payment terms, replacement guarantees, and additional policies will be provided and must be executed before any search begins.